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Basic Excel Training: Deleting Rows

Creating clutter-free spreadsheets that function perfectly involves knowing a few solid basics. Deleting rows that are no longer needed is one of them. It is just as important to understand how to add several rows as well. It does not help to have huge gaps in between fields, nor should this be a time-consuming process of manual cutting and pasting data to fill them. This Excel tutorial will teach you exactly how to delete rows that are not required anymore.

The first step is to highlight the rows you wish to delete. Click on the first one and hold the mouse down while you move it vertically down. This will allow you to select as many as you require. Excel will color the rows so that you know exactly which ones form the group. Once this is done, you will be able to delete all of them at once. There are three ways that rows can be deleted and we discuss each one below.

  • Instant Deletion

    Rows can be deleted in two quick clicks if you have highlighted the actual rows on the left-hand side of your spreadsheet. Right-click on any of them and a little window will appear. Click on Delete and your rows will disappear immediately.

  • Delete Dialog Box

    If you have highlighted cells within each row, then they can be deleted via the Delete dialog box. Right-click within the selected group of cells and you will gain access to your shortcut menu. Select Delete from the list of options and another window will pop up. Choose the Entire Row option and click OK at the bottom of the Delete dialog box.

  • Delete Drop-down Menu

    Rows can also be removed easily using the Delete drop-down menu. This is located on the Home tab of your Excel toolbar, in the Cells box. Choices include Insert, Delete and Format; click on the little arrow beneath Delete to access the drop-down menu. There are options to delete sheets, columns, rows and cells. Click Delete Sheet Rows to instruct Excel to remove all the highlighted rows.

Now that you know how to use this Excel essential, you are able to delete any excess rows that are cluttering your spreadsheet; and there is no further need for manual arrangement of data. You are also able to easily delete unwanted columns from your worksheet, ensuring easy maintenance of your requirements.

Many students from our Excel training courses in Miami, Fort Lauderdale and all of South Florida have recommended we write this article for you. There are easier ways to organize the data within your spreadsheet than manually wasting volumes of time. To find out which other features can be used to your advantage, do not hesitate to watch our Excel videos.

Hector Garcia CPA and QuickBooks/Excel Trainer

Hector Garcia CPA and QuickBooks/Excel Trainer

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