Close this search box.

How much would you charge to prepare my books for 2023?

This is a very common question we get from leads calling our office requesting us to prepare the bookkeeping, accounting, and/or tax returns for 2023, these are the documents we need in order to provide a quote:

  • All 2023 bank statements in PDF downloaded from the bank for the business AND if possible a Excel or CSV export from the bank of all 2023 transactions for each bank account
  • Excel spreadsheet of all non-reimbursed expenses paid from personal accounts (our of pocket) with date, payee amount and memo
  • Check images or list of checks you paid (if the images are not in the statements) with date, payee amount and memo
  • All Credit card and loan statements used for the business for 2023 (including the statement that shows the 12/31/2022 closing balance)
  • If real estate purchased, we need the complete HUD1 or TILA statements from closing
  • If 2023 is NOT your first year, I need the tax returns and financial statements for 2022
  • If 2023 is the first year, I need a full list of all the owners of the business and amount of capital contributed each during 2023
  • If you plan to include “accrual” information, such as the balance of Open Invoices (not paid during 2023), open payables/bills (not paid during 2023), and/or balance of your Inventory on hand, We would need a list of those in detail as well.
  • If you had payroll (prepared by you or a service) include all the 2023 payroll related reports and tax forms (including W-2s). And, if you owed Payroll taxes by 12/31/2023, please include that balance
  • If you owed Sales Tax to the state by 12/31/2023, please include that balance
  • If you had outstanding checks written in 2023, but not cashed until 2024, please include a list of those

…And/or how about to prepare my business tax return?

First, we love working with clients that have another CPA/EA that they love and trust, and we can simply just play the role of outsourced bookkeeping company for your business; but if you do not have such a relationship with a CPA/EA and would like to work with us, we welcome that business as well.

Now, in terms of pricing… this will depend wether or not we prepared you books:

  • If we prepared your books, we will charge based on our Sample Taxes Price Schedule -minus a 20% discount.. since you already paid us (probably an even higher amount to do the accounting)
  • If you prepare the accounting/bookkeeping internally and you can provide financial statements that are “Tax Return Ready“, then we will charge based in the Sample Tax Return Pricing schedule.


Now, if you are not sure “where” you stand, send us the documents for us to review. This list contains most of the information we would need to prepare the accounting and/or taxes for 2023.  To deliver these documents, you can do one of a few things:

  1. Send it via our TaxDome Portal
  2. Compress all the files into a ZIP file and password protect it, e-mail it to us (then call us with the verbal password)
  3. If you cannot do any of the first 2 options somehow, then put all the digital files in a USB flash drive and mail it to our office (this will delay the quoting process)


Call anyone from our team to start the discussion:


Hector Garcia

Hector Garcia

Use our link to get 30% off for a year, valid through 07/31/2022

Leave a Reply

Your email address will not be published. Required fields are marked *

Popular Courses

Private QuickBooks Training onsite

Customized Training

Accounting & Bookkeeping Services

Video-Based Virtual QuickBooks Course


30% Off QuickBooks

Use our link to get 30% off for a year, valid through 07/31/2022