Comparing feature availability in QuickBooks Online vs. Desktop
Feature List | QuickBooks Online Plus | QuickBooks Desktop Pro | QuickBooks Desktop Premier/Accountant | QuickBooks Enterprise Silver/Gold | QuickBooks Enterprise Platinum/Accountant |
Add/Edit Multiple Items in batch (with excel copy/paste) | No | Yes | Yes | Yes | Yes |
Change Item Prices in Bulk | No | No | Yes | Yes | Yes |
Credit Limit Warnings | No | No | Yes | Yes | Yes |
Default Classes based on Payee, Account, or Item | No | No | No | Yes | Yes |
Delayed Charges and Credits | Yes | No | No | No | No |
Disallow Sales to Overdue Customers | No | No | No | Yes | Yes |
Disallow user from entering beginning balances on new Items | No | No | No | Yes | Yes |
Group Items | Yes | Yes | Yes | Yes | Yes |
Inventory, Noninventory and Service Items | Yes | Yes | Yes | Yes | Yes |
Optimal for large data files with high volume | No | No | No | Yes | Yes |
Other Charges and Payment Items | No | Yes | Yes | Yes | Yes |
Unlimited Data | Yes | No, Limited to 14,500 items/names | No, Limited to 14,500 items/names | No Data limits, but corruption is common on large files | No Data limits, but corruption is common on large files |
Assembly Shortage Reports | No** | No | No | Yes | Yes |
Auto Markup/Margin adjusting sales price | No** | No | No | Yes | Yes |
Automatic PO creation | No | No | No | Yes | Yes |
Barcode Tracking | No** | No | No | No | Yes |
Current Availability (QTY on Hand vs. QTY on Sales Order / Pending Build) | No** | No | Yes | Yes | Yes |
Delivery Date Tracking on Transactions | No | Yes | Yes | Yes | Yes |
Disallow Negative Inventory | No** | No | No | Yes | Yes |
Drop Ship – Automatic Ship-to Address from SO to PO | No | No | Yes | Yes | Yes |
Editable Bill of Materials on Builds | No | No | No | Yes | Yes |
Enhanced Inventory Receiving (separate Item Receipt from Bill) | No** | No | No | Yes | Yes |
FIFO Valuation of Inventory | Yes | No, uses AVG Cost | No, uses AVG Cost | No, uses AVG Cost | Inventory is Avg. Cost FIFO with Platinum Subscription |
Find and Select Items in forms | No | No | No | Yes | Yes |
Inventory Assembly / Bill of Materials | No** | No | Yes | Yes | Yes |
Inventory Center (Central screen for all inventory-related activities) | No | v | Yes | Yes | Yes |
Item Images on item list | Yes | No | No | Yes | Yes |
Lot Number or Serial Tracking | No | No | No | Yes | Yes |
Multiple Location/Bin Inventory Tracking | No** | No | No | No | Yes |
Multiple Shipping Addresses per customer | No** | Yes | Yes | Yes | Yes |
Multiple Units of Measure | No** | No | Yes | Yes | Yes |
Mobile App/Barcode Sales Order Fulfilment (Advanced Picking) | No | No | No | No | Yes |
Partial Receive PO’s and Vendor Backorders | Yes, for Partial Receive, but no BO tracking | Yes | Yes | Yes | Yes |
Pictures on Inventory Items for reference (but not includable within Invoices) | Yes | No | No | Yes | Yes |
Price Levels | Yes | Percentage only | Percentage and Item Level Price Levels | No | Yes with Advanced Pricing |
Purchase Orders | Yes | Yes | Yes | Yes | Yes |
Reorder Points | Yes, Max Only | Min only on Pro | Min and Max | Min and Max | Min and Max |
Sales Order Fulfillment Worksheet and Batch Picklist Print | No** | No | Yes | Yes | Yes |
Sales Orders dropship to PO workflow | No** | No | Yes | Yes | Yes |
Sales Orders with backorders | No** | No | Yes | Yes | Yes |
UPS/USPS/FEDEX Integration | No** | No | Yes | Yes | Yes |
Advanced Reporting | No | No | No | Yes | Yes |
Custom Detail Reports | Limited | Yes | Yes | Yes | Yes |
Custom Fields on Forms | 3 on Header | 5 on header + 7 on items/columns | 5 on header + 7 on items/columns | 10 on header + 15 on items/columns | 10 on header + 15 on items/columns |
Custom fields on Item and Name Lists | No | 5 and 7 | 5 and 7 | 15 | 15 |
Custom List Report | Limited | Yes | Yes | Yes | Yes |
Custom Summary Reports | No | Yes | Yes | Yes | Yes |
Customer/Vendor Types | No | Yes | Yes | Yes | Yes |
Filters on Custom Items | No | Yes | Yes | Yes | Yes |
Show Account or Item Descriptions on Reports | No | Yes | Yes | Yes | Yes |
Highly Customizable Forms | Limited | Highly Customizable | Highly Customizable | Highly Customizable | Highly Customizable |
Drop Down Custom Fields | No | No | No | Yes | Yes |
Mark Invoices or Credit Memos as Pending | No, But see Delayed Charges and Delayed Credits | Yes | Yes | Yes | Yes |
Multiple Sales Tax in transactions and Sales Tax grouping Reports | No | Yes | Yes | Yes | Yes |
Rep and Ship Via Tracking | No | Yes | Yes | Yes | Yes |
Show Cost + Markup in Forms | No | In estimates only | In estimates only | Yes | Yes |
Subtotal Columns in Transactions | Amounts only | Amounts Only | Amounts Only | Amounts, Qty, and custom fields | Amounts, Qty, and custom fields |
Copy/Paste Line Items in forms | No | Yes | Yes | Yes | Yes |