I have tested these keyboard Shortcuts in Window’s versions of QuickBooks from 2013 through 2019, they may even work in older versions just the same.
General action |
Shortcut |
To start QuickBooks without a company file | Ctrl (while opening) |
To suppress the desktop windows (at Open Company window) | Alt (while opening) |
Display product information about your QuickBooks version | F2 |
Close active window | Esc or Ctrl + F4 |
Save transaction | Alt + S |
Save transaction and go to next transaction | Alt + N |
Record (when black border is around OK, Save and Close, Save and New, or Record) | Enter |
Record (always) | Ctrl + Enter |
Date Shortcuts |
Shortcut key |
Next day | + (plus key) |
Previous day | – (minus key) |
Today | T |
Same date in previous week | [ (left bracket) |
Same date in next week | ] (right bracket) |
Same date in last month | ; (semicolon) |
Same date in next month | ‘ (apostrophe) |
First day of the Week | W |
Last day of the weeK | K |
First day of the Month | M |
Last day of the montH | H |
First day of the Year | Y |
Last day of the yeaR | R |
Date calendar | Alt + down arrow |
When Editing |
Shortcut |
Edit transaction selected in register | Ctrl + E |
Delete character to right of insertion point | Del |
Delete character to left of insertion point | Backspace |
Delete line from detail area | Ctrl + Del |
Insert line in detail area | Ctrl + Ins |
Cut selected characters | Ctrl + X |
Copy selected characters | Ctrl + C |
Paste cut or copied characters | Ctrl + V |
Increase check or other form number by one | + (plus key) |
Decrease check or other form number by one | – (minus key) |
Undo changes made in field | Ctrl + Z |
Activity |
Shortcut |
Copy check transaction in register | Ctrl + O |
Create invoice | Ctrl + I |
Delete check, invoice, transaction, or item from list | Ctrl + D |
Find transaction | Ctrl + F |
Go to register of transfer account | Ctrl + G |
History of A/R or A/P transaction | Ctrl + H |
Memorize transaction or report | Ctrl + M |
New invoice, bill, check or list item in context | Ctrl + N |
Open account list | Ctrl + A |
Open Customer Center (Customers & Jobs list) | Ctrl + J |
Open Help for active window | F1 |
Open list (for current drop-down menu) | Ctrl + L |
Open memorized transaction list | Ctrl + T |
Open split transaction window in register | Ctrl + R |
Open transaction journal | Ctrl + Y |
Paste copied transaction in register | Ctrl + V |
Ctrl + P | |
QuickReport on transaction or list item | Ctrl + Q |
QuickZoom on report | Enter |
Show list | Ctrl + S |
Use list item | Ctrl + U |
Write new check | Ctrl + W |
Moving around a window |
Shortcut |
Next field | Tab |
Previous field | Shift + Tab |
Beginning of current field | Home |
End of current field | End |
Line below in detail area or on report | Down arrow |
Line above in detail area or on report | Up arrow |
Down one screen | Page Down |
Up one screen | Page Up |
Next word in field | Ctrl + Right arrow |
Previous word in field | Ctrl + Left arrow |
First item on list or previous month in register | Ctrl + Page Up |
Last item on list or next month in register | Ctrl + Page Down |
Close active window | Esc or Ctrl + F4 |
If you learn these shortcuts, you will be zipping through QuickBooks in no-time!
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