Complete list of QuickBooks shortcuts…
Editing QuickBooks Transactions and Lists Ctrl+Del Delete the selected line in a transaction Editing QuickBooks Transactions and Lists Ctrl+Ins Insert a blank detail line in a transaction Editing QuickBooks Transactions and Lists Ctrl+N Create a new transaction or list item Editing QuickBooks Transactions and Lists Ctrl+D Delete the current transaction or list item. Please note that you cannot reverse this once done, usually Editing QuickBooks Transactions and Lists Ctrl+E Edit an item in an item list, or in a register Editing QuickBooks Transactions and Lists Ctrl+O If you are looking at a check in the write checks window, or in the check register, use ctrl-O to copy the check. You can then use ctrl-V to create (paste) a copy of that check if you are in the check register Editing QuickBooks Transactions and Lists F5 Refresh List. You only see this if you are in multi-user mode, when you have a “list” open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list this may be useful. Note that all lists that are open at the time should be refreshed. QuickBooks Windows and Lists Ctrl+W Opens the write check window to write a new check QuickBooks Windows and Lists Ctrl+Q Open a Quick Report for a list item when you have selected the item in the list QuickBooks Windows and Lists Ctrl+Y Open a transaction journal for a transaction, if you are viewing the transaction QuickBooks Windows and Lists Ctrl+J Open the customer center QuickBooks Windows and Lists Ctrl+A Open the Chart of Accounts QuickBooks Windows and Lists Ctrl+I Open the create invoice window to create a new invoice QuickBooks Windows and Lists Ctrl+L Open a list – if the cursor is in a field that has a dropdown list, such as selecting the item in an invoice detail line, this will open the list associated with that dropdown QuickBooks Windows and Lists Ctrl+U Use the list item if you have just used ctrl-L to open the list from a transaction. This is a very useful feature that many people aren’t familiar with. See a more detailed explanation in my article on Improved List Selection QuickBooks Windows and Lists Ctrl+R Most transactions have a register associated with them. This opens the register for the transaction you are looking at QuickBooks Windows and Lists Ctrl+G This is an odd one I’m still figuring out. If you are in a registerfor an account, entering ctrl-G will take you to the register for the “transfer” account associated with the line you have selected QuickBooks Windows and Lists Ctrl+F Opens the find window for the list or transaction type you are working with. This is the old-style Find, not the new Searchfeature (F3) QuickBooks Windows and Lists F1 Opens the Help window QuickBooks Windows and Lists F2 Displays the Product Information window, which has a large amount of information that can be very helpful when diagnosing problems in QuickBooks (Ctrl-1 is an alternate) QuickBooks Windows and Lists F3 Starting with the 2011 version, this opens the newer Searchfeature (as opposed to the Find feature) QuickBooks Windows and Lists F3 If you have the Product Information window open (by pressingF2), pressing F3 here will open the tech help window. This provides a wide range of system and diagnostic information, as well as being a quick way to view (and possibly edit, if you are careful) a number of support and technical files that relate to QuickBooks operations (Ctrl-2 is an alternate) QuickBooks Windows and Lists F4 This opens the QuickBooks Technical Support Helper window QuickBooks Windows and Lists Ctrl+1 This does the same as F2, opening the Product Informationwindow QuickBooks Windows and Lists Esc Close the current window QuickBooks Windows and Lists Ctrl+F4 Close the current window (same as Esc) QuickBooks Windows and Lists Ctrl+F6 Move to the next open window and make it active. NOTE that for some reason SOME windows don’t allow this, such as theAccountant Center (thank you Mary Longacre for pointing that out) QuickBooks Windows and Lists Ctrl+Tab Same as Ctrl-F6, moves to the next open window QuickBooks Windows and Lists Ctrl+H Open the Transaction history – if you have a transaction like an invoice, which has payments applied to it, the transaction history can be very useful Maneuvering + (plus key) Increase a number in a form, such as a check number or invoice number Maneuvering - (minus key) Decrease a number in a form, such as a check number or invoice number Maneuvering Alt+S Save the current transaction Maneuvering Alt+N Save the current transaction and go to the next Maneuvering Alt+P Go to the previous transaction Maneuvering Tab Go to the next field Maneuvering Shift+Tab Go to the prior field Maneuvering Up Arrow Go to the previous line in a form Maneuvering Down Arrow Go to the next line in a form Maneuvering Page Up Move to a previous page in a form area or report Maneuvering Page Down Move to the next page in a form area or report Maneuvering Ctrl+Page Up Move to the first item in a list or register Maneuvering Ctrl+Page Down Move to the last item in a list or register Maneuvering Enter If you are viewing a report this will “quick zoom” – open a register or detailed report. In other windows this will often select the highlighted button/operation Maneuvering Ctrl+Enter Record (save) the current record. If you have several buttons at the bottom of a transaction window (like “Save & Close”, “Save & New”, “Clear” and so forth) then Ctrl-Enter will select the best “save” option available. Enter will select the button that is highlighted, which might not be the best “save” option Opening/Closing QuickBooks Ctrl Start QuickBooks without opening a file. This is useful if you are having problems with the last company file you were using – and you want to start with the Open or Restore Company window Opening/Closing QuickBooks Alt Start QuickBooks without all the windows. If you have your desktop set to remember what windows you have open, sometimes it takes a VERY long time to start QuickBooks. This option will start it without opening all the windows Opening/Closing QuickBooks Alt+F4 Close QuickBooks Date Shortcuts + (plus key) Advance to the next day Date Shortcuts - (minus key) Previous day Date Shortcuts T Today Date Shortcuts W First day of the Week Date Shortcuts K Last day of the weeK Date Shortcuts M First day of the Month Date Shortcuts H Last day of the montH Date Shortcuts Y First day of the Year Date Shortcuts R Last day of the yearR Date Shortcuts [ (left bracket) Same day in previous week Date Shortcuts ] (right bracket) Same day in next week Date Shortcuts ; Same date last month Date Shortcuts ‘ (apostrophe) Same date next month Date Shortcuts Alt+down arrow Opens the calendar for date selection (the small date calendar, not the “Calendar” feature) Memorized Transactions Ctrl+M Memorize the current transaction. This opens the memorize transaction window Memorized Transactions Ctrl+T Create a new transaction from a memorized transaction. This opens the memorized transaction list Miscellaneous Shortcuts Ctrl+P Print Miscellaneous Shortcuts Ctrl+R+P If you have been trying to register QuickBooks, and you have been given a “validation code”, you can easily get to the registration window where it asks you for this code without having to go through all the normal steps for registration. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl-R-P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code Standard Text Editing Ctrl+Z Undo typing or changes made in field Standard Text Editing Ctrl+X Cut (copy the selected text to the clipboard and remove it from the field). Standard Text Editing Ctrl+C Copy the selected text to the clipboard Standard Text Editing Ctrl+V Paste text from the clipboard to the field Standard Text Editing Del Delete a character to the right Standard Text Editing Backspace Delete a character to the left Standard Text Editing Home Go to the first character in the field Standard Text Editing End Go to the last character in the field Standard Text Editing Ctrl+Right Arrow Move to the next word in a current text field Standard Text Editing Ctrl+Left Arrow Move to the previous word in a current text field
